Commodity / Procurement Type

SPCC Transactions under $5000

buyW&M PO Required?

Competition Exempt

Funding Source

Contract

Approval Needed

Owning Dept

Form / Policy Link

Expenditure Codes

Visit Accounts Payable's Expenditure Account Codes for frequently used codes.

Include expenditures for services provided by private sector advertising, promotional, public relations, and similar firms which prepare and disseminate information.

Include expenditures for services provided to advertise by magazine, newspaper, periodical, radio, television, or other media.

Include payments for advertising in newspapers, magazines, radio, or other media as part of the employment recruitment process.

Include expenditures for individual travel by aircraft (State and private sector), airport limousine, bus, leased vehicle, taxi, train, and watercraft. Include parking fees and tolls

Include expenses for services provided by private sector appraisers, architects, draftsmen, engineers, landscape architects, and surveyors.

Includes expenditures such as registration fees and materials for attending training courses, workshops, and conferences. Do not include expenditures for information technology training.

Include expenses for carbon paper, employment application forms, ledger sheets, letter sheets, mailing envelopes, other informational and record forms, other paper, and similar stationery items.

Include expenses for services that provide for cables, facsimile-transmission, local and long distance voice, video, and data connections including telephones service, wireless telephone service, telegrams transmission, teletypes transmission, and similar telecommunications services provided by VITA.

Include expenses for services that provide for cables, facsimile-transmission, local and long distance voice, video, and data connections including telephones service, wireless telephone service, telegrams transmission, teletypes transmission, and similar telecommunications services provided by private sector.

Include expenses for services that provide for cables, facsimile-transmission, local and long distance voice, video, and data connections including telephones service, wireless telephone service, telegrams transmission, teletypes transmission, and similar telecommunications services provided by state agencies other than VITA.

Include any mobile computer, usually referred to as a laptop or notebook, which includes laptops with docking stations and other peripheral devices. Also included in this category are handheld computer devices to include wireless.

Includes expenditures such as registration fees and materials for attending training courses, workshops, and conferences on information technology.

Include expenses for premium services provided for express or urgent deliveries of printed matter, goods, and commodities by common or contract carrier or hired vehicles. Example services include Overnight AM, Overnight PM, Next Day, Second Day, etc..

Include expenses for blinds, carpets, draperies, plants, rugs, shades, wall decorations, and similar office appurtenances.

Include expenditures for services provided by State agencies or the private sector to provide meals and food on a one-time or a continuing basis.

Include expenses for items of food and drink.

Include expenses for cutlery, dishes, glasses, paper cups, paper dishes, paper napkins, table cloths, tableware, and similar food service supplies used in preparing, cooking, and serving food.

Include expenses for bookcases, desks, chairs, file cabinets, lamps, racks, storage cabinets, tables, and similar office furniture.

Include expenses for bookcases, desks, chairs, file cabinets, lamps, racks, storage cabinets, tables, and similar office furniture.

Include expenditures for awards, honorariums, and prizes to individuals and organizations.

Include any stationary desktop workstation, including desktops that have been provided by the agency for telecommuters. Include technologies typically used by individuals to enhance productivity.

Include all components and peripherals up to a network connection.

Include expenses for animals used in research, blood or blood components used in analysis, chemicals, gases, reagents, specimen slides, test tubes, and similar laboratory supplies.

Include expenses for blood gas analyzers, bunsen burners, centrifuges, freezing point depression instruments, gas chromatographs, incubators, microscopes, spectrophotometers, and similar equipment.

Include expenses for court reporters, hearing examiners, miscellaneous court costs, recording fees, notary fees and services, and legal services other than attorney fees.

Include expenditures for decals and motor vehicle license tags.

Include expenditures for specialized activities or services provided by State agencies to other State agencies. Include allocations of physical plant costs.

Include expenses for services provided to repair and maintain electrical systems (including network cabling) in buildings, shelters, towers, and on grounds.

Include expenses for services provided to repair and maintain calculators, furniture, typewriters, and other equipment. Include expenses for maintenance contracts.

Include expenses for services provided by the private sector to repair and maintain bridges, highways, and roads. Include expenses for supplies and materials if they are included in the cost of work performed under contract.

Include expenses for services provided to repair and maintain air conditioners, elevators, furnaces, plumbing, and other mechanical equipment.

Include expenses for carpentry, minor masonry, painting, and other services provided to repair and maintain plant facilities.

Include expenses for services provided to repair and maintain agricultural vehicular equipment, aircraft equipment, construction equipment, motor vehicle equipment, watercraft equipment, and other vehicular equipment.

Include expenses for services to repair and maintain computer and computer peripheral hardware.

Include expenses for services provided to maintain computer software.

Include expenditures for the purchase of Commercial off the Shelf Software (COTS), to include applications, utility programs, and operation system software.

Include expenditures for out-patient services provided by hospitals, public health clinics, or emergency rooms.

Include expenditures for dental services provided by public clinics and private practices.

Include expenditures for in-patient services provided by hospitals.

Include expenditures for medical services provided by nurses, physicians and similar health care professionals.

Include expenditures for services provided by convalescent facilities and nursing homes.

Include expenses for services provided by dental, hospital, and medical laboratories.

Include expenditures for memberships to professional organizations.

Include expenditures for services provided for relocating an employee's family and household, incidental to a new place of employment.

Include expenditures for books not used in libraries of institutions of higher education, card catalogs, carrels, library desks, microfilm readers, and similar reference equipment.

Include expenses for binders, clips, file folders, ribbons (all types), small batteries, tape (all types), writing utensils, and similar office items.

Include expenses for ashtrays, compasses, date stamps, desk organizers, file boxes, letter openers, rulers, scissors, staplers, T-squares, and similar 'desk top' office equipment.

Include expenditures for books, microfiche, periodicals, and similar equipment used in libraries of institutions of higher education.

Include expenditures for transportation by State vehicles such as the Commonwealth's centralized fleet of vehicles managed by the DGS, Office of Fleet Management Services.

Include payments to individuals and organizations for incentives to participate in State sponsored programs and activities.

Include expenditures for services provided to distribute printed matter by the U.S. Postal Service, e.g., stamps, stamped envelopes, postage meters, and permit fees.

Include expenses for services provided by state agencies and the private sector for designing, printing, collating, and binding.

Include expenses for natural and manufactured gas consumed for cooking, heating, power generating plants, and laboratories.

Include expenditures for electricity

Include expenditures for water and sewer services.

Include expenditures for artifacts, artworks, scientific paraphernalia, and similar museum materials and equipment.

Include expenditures of a tenant for the use of a structure or part of a structure.

Include expenditures of a tenant for the use of land.

Include expenditures for operating leases of both land and a building combined in one agreement.

Include expenses for materials, supplies, and equipment purchased for resale in substantially the same form as purchased.

Include expenditures for services provided by artisans, chemists, interior designers, laboratory technicians, referees, and similar skilled and technical workers.

Include expenditures for awards to graduate students.

Include expenditures for awards to undergraduate students.

Include expenses for subscriptions to professional or technical publications used for professional development, not purchased for general library use.

Include all expenditures paid to bring professional training consultants to the agency for employee development, including expenses for course development, delivery, administration, or evaluation.

Include expenditures for gratuities, lodging, and similar subsistence and for parking fees and tolls

Include expenditures for unemployment compensation payments (insurance and claims) to individuals.

Include expenses for workers' compensation awards to state employees under the Virginia Worker's Compensation Act or the short-term or long-term disability benefit program.

Include expenses for supplemental workers' compensation awards to state employees who are not participating in the short-term disability program.

Include expenses for automobiles, buses, forklifts, mopeds, motor cycles, trucks, and similar equipment.

Include expenditures for purchases of alcoholic beverages.

Sponsorships

Gasoline

Apparel Supplies

Educational Supplies

Including, but not limited to, individuals who are candidates for a position with the university, guest lecturers, outside consultants, potential donors or other professionals who have been engaged by the university.

Including, but not limited to, individuals who are candidates for a position with the university, guest lecturers, outside consultants, potential donors or other professionals who have been engaged by the university.

Jr Mentees,Mentors,Referees

Including, but not limited to, individuals who are candidates for a position with the university, guest lecturers, outside consultants, potential donors or other professionals who have been engaged by the university.

Speakers, lecturers, musicians, performers, designers (such as set designers, musical design/composition, choreographer, videographer, and sound design), when creating and providing original works. Not including graphic designers (in house).

Including, but not limited to, individuals who are candidates for a position with the university, guest lecturers, outside consultants, potential donors or other professionals who have been engaged by the university.

Including, but not limited to, individuals who are candidates for a position with the university, guest lecturers, outside consultants, potential donors or other professionals who have been engaged by the university.”